VACANCY NOTICE
Applications are invited from suitably qualified persons for appointment to the post of Office Manager within the Eastern Caribbean Supreme Court, Headquarters, Castries, Saint Lucia.
JOB DESCRIPTION
JOB TITLE : Office Manager
REPORTS TO : Court Administrator
CLASSIFICATION : MPP 5
A. DUTIES AND TASKS
- Facilitates the making of travel arrangements in accordance with Court schedules and as otherwise authorized by the Court.
- Ensures the collection and distribution of mail including, where necessary, notices to be served for Court of Appeal matters.
- Arranges the purchase of goods and services in accordance with the ECSC Procurement Policy.
- Assists the Accounts Department with conducting the inventory of goods in stock.
- Prepares correspondence for exemption of duties and VAT refunds, applications for the OECS Travel Document, and applications for Diplomatic Passports for persons who are entitled to receive them.
- Maintains a database / register of the expiration dates of all official passports (OECS Passport and Diplomatic Passports) in order to manage the renewal process in a proactive manner.
- Liaises with Landlord for maintenance of Records Center.
- Liaises with suppliers of office equipment for servicing and repairs of the equipment.
- Oversees the management of the parking area at the Headquarters.
- Manages the usage of the court vehicles.
- Coordinates with the HR Department all applications for work permits, and regularization of stay of non-Saint Lucian employees as well as for visas for Judges and Staff who have to undertake official travel for work purposes.
- Any other related duties which may be assigned from time to time.
C. QUALIFICATIONS AND EXPERIENCE
The job requires a Bachelor’s Degree in Management or Business Administration and four (4) years relevant experience working in a similar environment.
Strong negotiation skills, excellent written and verbal communication,
experience in administration, office management, protocol service would be an asset.
D. REMUNERATION
Salary will be commensurate with qualifications.
Completed employment application form, together with a cover letter, curriculum vitae (CV), two [2] written reference letters and certified copies of documents pertaining to qualifications, should be addressed to:
The Secretary
Judicial and Legal Services Commission
Eastern Caribbean Supreme Court
2nd Floor, Heraldine Rock Building
The Waterfront
P.O. Box 1093
Castries
Saint Lucia, West Indies.
To arrive no later than Friday, 31st May 2024.
NB: Application forms may be downloaded at the Court’s Website (www.eccourts.org). Applications may also be submitted via email to jlsc@eccourts.org. Incomplete applications will not be considered. Unsuitable candidates will not be acknowledged. Candidates meeting the minimum qualifications and experience may not be considered for an interview. Only the candidates with the best qualifications and experience will be shortlisted for interview.
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