SAINT LUCIA HEALTH SYSTEM STRENGTHENING PROJECT (P166783)

Credit No..: IDA63160 –LC

Assignment Title: INTERNATIONAL PROCUREMENT CONSULTANT

Reference No. 063/003C/CS/HSSP/01-19

Saint Lucia has received financing from the World Bank towards the Health System Strengthening Project, and intends to apply part of the proceeds for consulting services for engagement of an INTERNATIONAL PROCUREMENT CONSULTANT to provide short term adequate procurement expertise to the project, in accordance with the Loan Agreement and World Bank Procurement Regulation for IPF Borrowers, under the Health System Strengthening Project.  The International Procurement Consultant will be responsible for providing quality procurement expertise in conducting all activities related to preparing, maintaining and updating the Procurement Plan, contract management records, data bases, Contract and Fixed Assets Registers and drafting of the relevant procurement documents for the Project in accordance with the regulations and guidelines on procurement and contracting outlined in the Operations Manual.  The International Consultant is expected to provide procurement training to the Project Implementation Unit established within the Department of Health and Wellness and especially hands on training to the procurement analyst engaged under the Project.  The International Procurement Consultant will be engaged on part-time basis (6 months) and is expected to commence the assignment on December 15, 2019.  A performance evaluation after the first two months of services rendered will be done,

The consulting services (“the Services”) include

Undertaking the Procurement Process:

1. Draft, review and/or assist the procurement analyst in the preparation of the following documents:

i.Invitation to Quotes and Purchase Orders for procurement of goods using shopping procedures.

ii.Bidding Documents and Request for Proposals

iii.Assist the Project Manager in the preparation of Terms of Reference for Project implementation as required

2. For contracts that are subject to prior review, submit procurement documents through STEP to the World Bank for no-objection
3. Prepare and publish General and Specific Procurement Notices and seek advertising space from newspaper.
4. Attend and record Minutes of Bid Opening.
5. Prepare evaluation forms and brief evaluators on the applicable evaluation methodology in advance of bid or proposal submission to ensure that the evaluators correctly undertake the evaluation methodology to be applied in the case of each procurement transaction.
6. Assist with the evaluation and selection of consultants, contractors and suppliers. Assist in Evaluations of contracts procured using all selection methods as per procurement plan, in accordance with World Bank Procurement Regulation for IPF Borrowers.
7. Seek approval from the relevant authority (Permanent Secretary, Departmental Tenders Board, and Central Tenders Board) for award of all contracts
8. Prepare letters to contractors regarding award of contract, discharge of bid securities
9. Prepare notification of award of letters to unsuccessful bidders.
10. Ensure the timely submission of signed contracts to the World Bank, Audit, Accountant General and the implementing agencies and to confirm receipt
11. Upload Procurement information via STEP system of the World Bank.
12. Maintain a database of suppliers to facilitate procurement under request for quotation procedures.
13. Prepare of List of Contracts (Goods, Works and Consultant’s Services) procured under the Projects to be included into the Financial Statements.

2.Monitoring and Reporting

1. Provide assistance to the procurement analyst, support the project manager and follow-up to project monitoring and stewardship – including assistance with report reviews, briefings, assessments and project summaries.
2. Assist in the preparation of the Operational Manual for the various Projects to serve as a guide for the project.
3. Work with Financial Management team to ensure that the Procurement Plan, Budget Estimates and Financial Statements are in agreement (for both planned and actual)
4. Liaise with Implementing team to gather information regarding approved work plans for updating of the corresponding procurement plan.
5. Obtain, integrate, and input information from Implementing entity of physical progress of the various components to generate reports regarding status of contracts as required by the World Bank and GOSL.
6. Ensure that goods/services/works are procured in accordance with the approved Procurement Plan, the Procurement Regulations of the World Bank and the Financing Agreement for the project.
7. Follow up with the contractor/suppliers/consultants for invoices for works and services completed/in progress. This includes visiting Project Sites to monitor progress of works and services.
8. Verify and monitor deliverables against Contracts.
9. Attend Project review meetings with Donor Agencies and Implementing Agencies to discuss project status.
10. Maintain and update Contracts and Fixed Assets Register for Project assigned. Ensure labeling of all Fixed Assets procured.
11. Participate in and contribute to Post Procurement Reviews and annual Audits.

The detailed Terms of Reference (TOR) for the assignment can be found at the following website; www.finance.gov.lc

The Department of Health and Wellness now invites eligible Individual Consultants (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services; (Curriculum Vitae, description of similar assignments, experience in similar conditions, clients’ references etc.).

Interested Consultants should have the following requisite minimum qualifications and professional experiences listed below for undertaking the assignment.

QUALIFICATION

Minimum required education and experience

Qualifications and Experience:

Bachelor's Degree in Procurement, Accounting, Finance, Business Administration, Engineering, Law or related field with 6 years of procurement-related working experience, preferable in World Bank financed projects.

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016, revised November 2017 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.

A Consultant will be selected in accordance with the Individual Consultants Selection method set out in the Procurement Regulations.

Further information can be obtained at the address below during office 8:00 a.m-4:30 p.m. (0800 to 1630 hours).

Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by e-mail) by December 10, 2019.

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